Secure Board Communication

his explanation

Boards of directors need to communicate effectively to establish goals for the corporation and assist it in achieving them. Their communications could expose sensitive information, such as financial data that could be disastrous in the improper hands.

That’s why secure communication between boards is so crucial, particularly as technology changes the way business is conducted. To achieve this, boards must be proactive and implement secure collaboration tools, such as boards portals or real-time message platforms. It’s also important for boards to be able to track and analyze their own governance performance, which includes their approach to secure communication.

For example a board portal that allows for a seamless transition between formal and informal channels of communication — such as group chats, email and texting is essential for secure board communications. This kind of software will offer a secure, private method to collaborate on documents and allow rapid file sharing and instant discussions. It should have features that support granular controls for access and deletion, as well as encryption protocols and backup.

In addition to a secure board portal secure instant messaging and meeting scheduling tools are essential. These tools should be simple to use, similar to popular texting, email or phone apps. Additionally, they should include additional security features such as the ability to deactivate messages, preset contacts, automatically send read notifications and a “view-only” attachment option that prevents downloads, exports, screen captures and forwarding. To avoid data loss, they should also be backup in multiple locations including remote ones.